Case Study

EHD - Enterprise Resource Planning System for Procurement & Stock Management

EHD, a forward-looking enterprise, partnered with Elovient to develop a state-of-the-art ERP system that simplifies procurement and stock management. The goal of this collaboration was to create a centralized digital platform that would empower employees, managers, and administrators to work more efficiently across the purchasing lifecycle.

The EHD ERP system was designed to be intuitive, user-friendly, and highly secure, reflecting the client’s commitment to operational excellence and financial transparency. By working closely with the client’s team, Elovient applied its deep expertise in enterprise software development to deliver a solution that streamlined procurement requests, enhanced stock visibility, and automated invoice handling.

This collaboration not only modernized the client’s procurement operations but also provided real-time analytics and decision-making tools, making EHD a key driver of efficiency, accountability, and cost optimization in the organization.

Industry :ERP, Procurement, Supply Chain

Client :Hitpreet Singh Chadha

Services :Custom ERP Development & Implementation

The Challenge

The client needed a centralized ERP solution to streamline their purchasing activities and manage stock visibility across multiple departments. The existing manual and semi-automated processes led to inefficiencies, delays in approvals, poor stock tracking, and limited financial oversight.

They wanted an intelligent system that could:

Enable seamless purchase requests and approvals.
Ensure real-time stock monitoring.
Handle purchase orders and invoices without manual errors.
Provide alerts on vendor price changes for timely decision-making.
Offer role-based dashboards and analytics to track procurement efficiency.

The project required a robust ERP platform that would automate workflows, integrate with existing systems, and ensure transparency throughout the procurement lifecycle.

Client’s Expectations

Digital transformation of procurement workflows
Real-time, accurate inventory visibility
Comprehensive vendor and category management
Alerts and analytics for proactive decision-making
Secure, role-based access for different stakeholders

Elovients’ Deliverables

End-to-end ERP procurement module with purchase requests, approvals, and PO management
Inventory & stock tracking with automatic replenishment suggestions
Invoice automation with reconciliation and audit trails
Price hike notifications integrated into approval workflows
User & role management system with dashboards and analytics

Prominent Features

Purchase Request & Approval Workflow

Employees create requests that follow a structured approval chain. Admins and managers can review, approve, or reject, ensuring control and compliance.

Real-Time Stock & Inventory Tracking

Live monitoring of material availability with automatic alerts for low stock, preventing procurement delays.

Comprehensive Purchase Order Management

End-to-end PO lifecycle management – from creation to vendor confirmation, delivery tracking, and closure.

Purchase Request & Approval Workflow

The platform provides a centralized dashboard that enables investment managers to monitor and manage private credit portfolios in real time.

Employees create requests that follow a structured approval chain. Admins and managers can review, approve, or reject, ensuring control and compliance.

Real-Time Stock & Inventory Tracking

Live monitoring of material availability with automatic alerts for low stock, preventing procurement delays.

Comprehensive Purchase Order Management

End-to-end PO lifecycle management – from creation to vendor confirmation, delivery tracking, and closure.

Automated Invoice Handling & Reconciliation

Digital invoice generation, matching with POs and GRNs, and reconciliation to avoid mismatches.

Price Hike Notifications & Alerts

Instant notifications to procurement teams whenever vendors update pricing, ensuring cost-effective decisions.

Vendor & Category Management

Maintain detailed records of vendors, contracts, product categories, and performance metrics.

Automated Invoice Handling & Reconciliation

Digital invoice generation, matching with POs and GRNs, and reconciliation to avoid mismatches.

Price Hike Notifications & Alerts

Instant notifications to procurement teams whenever vendors update pricing, ensuring cost-effective decisions.

Vendor & Category Management

Maintain detailed records of vendors, contracts, product categories, and performance metrics.

Stock Replenishment & Material Management

System-driven replenishment planning to maintain optimum stock levels, reducing shortages and overstocking.

Role-Based Access & User Management

Secure access for employees, managers, finance teams, and admins with defined privileges.

Dashboards & Analytics

Insightful procurement dashboards with KPIs on spend, vendor performance, and stock turnover.

Stock Replenishment & Material Management

System-driven replenishment planning to maintain optimum stock levels, reducing shortages and overstocking.

Role-Based Access & User Management

Secure access for employees, managers, finance teams, and admins with defined privileges.

Dashboards & Analytics

Insightful procurement dashboards with KPIs on spend, vendor performance, and stock turnover.

Outcome

The EHD ERP system transformed procurement and inventory processes for the client:

✔

Procurement efficiency improved by 40% due to automated workflows.

✔

Real-time stock tracking minimized stock-outs and over-purchasing.

✔

Invoice reconciliation time reduced by 60%, enhancing financial accuracy.

✔

Stakeholders now receive instant alerts for vendor price changes, leading to better negotiation and savings.

✔

Data-driven dashboards improved decision-making at both operational and strategic levels.

Key Achievements & Impact

End-to-end automation of procurement cycle.
Cost savings through vendor transparency and price alerts.
Enhanced accountability with approval workflows and audit trails.
Improved stock visibility leading to optimized inventory management.

Software &
Technologies Used

Languages we have used to create app user friendly across multiple devices without compromising the speed.

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Node.js

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Express.js

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Angular

Building dynamic web applications with scalable architecture and seamless performance using modern frameworks.

MongoDB

Authentication, real-time database, and cloud storage in your app development

Firebase

Unleashing dynamic web applications with robust structure and seamless data binding.

Integrated BI Dashboards

Creating dynamic dashboards that visualize data insights with real-time analytics and interactive reporting.

Testimonials

The EHD ERP has completely transformed how we manage procurement and stock. From automated purchase approvals to real-time inventory visibility, the system has saved us time, reduced costs, and improved decision-making across departments. Elovient’ team demonstrated deep understanding and delivered a solution that exceeded our expectations.